Document
#07-60
LIBRARIES OF MIDDLESEX
AUTOMATION CONSORTIUM
EXECUTIVE BOARD MEETING
LMxAC Office
July 19, 2007
MINUTES
BOARD MEMBERS PRESENT:
Robert Belvin - New Brunswick
Margery Cyr – Old Bridge
Joe DaRold - Plainfield
Irene Goldberg - Monroe
Lewis Ostar - Middlesex College
Library
Anne Roman – Piscataway
BOARD MEMBERS ABSENT:
Mary Faith Chmiel – Spotswood
LMxAC STAFF PRESENT:
Eileen M. Palmer
Elisa Bash
The meeting was called to order at 10:10am by President
Anne Roman.
APPROVAL OF AGENDA: (Document#07-49)
Eileen announced that Patrick Grant,
President of Benefit Foundations of America would report to the Board
on Health Insurance. She suggested that the meeting go into Executive Session
upon his arrival. Margery
Cyr moved to approve the agenda of
the July 19, 2007
LMxAC Executive Board Meeting. Joe
DaRold seconded the motion. All
members were in favor. The motion carried.
MINUTES OF THE PREVIOUS MEETING:
Bob Belvin moved to approve the
minutes of the June 19, 2007
LMxAC Executive Board meeting (Document #07-50). Irene Goldberg
seconded the motion. All members were in favor. The motion carried.
TREASURER'S REPORT:
Lewis Ostar presented the detailed
Financial Statements for June
30, 2007
(Document#07-51) Lewis noted the financials were in good order and
there was nothing extraordinary to report. There were several transfers made
from the Development Fund to cover costs throughout the year. Eileen added that it was a good year financially and
she was glad it ended in the black. The reports were reviewed and filed for
audit.
FINANCIAL POSITION STATEMENT
Balance as of 6/30/07:
Accounts Receivable $ 25,314.40
Checking $
85,890.68
Cash Management $
677,199.22
Development Fund $
318,221.94
Cash Assets Total: $1,106,626.24
Liabilities:
Accounts Payable 7/19/07 $ 43,030.92
APPROVAL OF BILL LIST: (Document #07-52) The Board
reviewed the Bill
List for July 19, 2007. Eileen
summarized some of the unusual and large invoices. She discussed the Palinet
bill for $34,422.88. She spoke with representatives at Palinet who verified
that changes or cancellation could be made at anytime. Palinet will issue a
credit for any unused funds and we do not have to follow a twelve month
commitment. Irene Goldberg
moved to approve the Bill
List for July 19, 2007. Margie Cyr
seconded the motion. All members were in favor. The motion carried.
EXECUTIVE DIRECTOR'S REPORT: (Document
#07-53)
Eileen M.
Palmer presented her report to the
Executive Board discussing several issues including: ALA Conference; Annual
Evaluations; Health Insurance; iBistro Meeting; Cataloging, Acquisitions and
Baker & Taylor; Infolink; Activity Report and Meetings. Eileen anticipated the receipt of the contract for
Serial Solutions. Eileen mentioned
that she attended a presentation of the SirsiDynix, Director’s Station at ALA.
She stated that the presentation was very good and the cost of the product
would range from $30,000 to $40,000. She noted that the program is web-based
and provides data that is less than 24 hours old. It will help provide Library
staff with immediate information. Lewis Ostar
recommended trying to encourage multi-year pricing. Eileen
informed Board members of the number of changes made in iBistro. Some changes
include a new logo and MARC format for
music and sound recordings. She mentioned that when the program time out has
been reached, it goes back and recycles out which is a huge improvement.
Eileen was invited to join the Infolink Planning Committee
and has applied to participate in the state library’s Blue Ribbon Task Force.
OLD BUSINESS:
STRATEGIC PLANNING CONSULTANT
RECOMMENDATION (Document#07-54)
The Board reviewed and
analyzed the three RFQ’s from Barbara
Miller of Management Solutions; Alan Burger of Library Development Solutions; and Paul Meyer
of Tecker Consultants. Joe
DaRold move to accept the proposal
from Tecker Consultants as our Strategic Planning Consultants at a cost not to
exceed $25,000. Margie
Cyr seconded the motion. All
members were in favor. The motion carried.
PERSONNEL COMMITTEE: (Executive Session)
Irene Goldberg moved to go into Executive Session. Bob Belvin
seconded the motion. All members were in favor. The motion carried. The Board
moved into Executive session at 10:45am.
HEALTH INSURANCE
RECOMMENDATION: (Document#07-55) Patrick Grant,
President of Benefit Foundations of America presented the Board with
health insurance plans. Bob
Belvin moved to accept the
contract with Horizon Blue Cross Blue Shield and for coverage to begin on September 1, 2007. Joe DaRold
seconded the motion. All members were in favor. The motion carried.
2007-2008 SALARY
RECOMMENDATIONS: (Document#07-56) Bob Belvin
moved to accept the salary recommendations made by the Personnel Committee to
be made retroactive as of July
1, 2007. Joe
DaRold seconded the motion. All members
were in favor. The motion carried.
Irene Goldberg moved to come out of Executive Session. Joe DaRold
seconded the motion. All members were in favor. The motion carried. The Board
moved out of Executive session at 11:40am
NEW BUSINESS:
2006-2007 ANNUAL AUDIT
(Document#07-58) Bob
Belvin moved to approve Hodulik
& Morrison P.A. for Auditing Services and Tax Form 990/5500CR filing
preparation for Fiscal year 2006/2007. Margie Cyr
seconded the motion. All members were in favor. The motion carried. Eileen noted that she will research auditor options
for next year’s audit. She was unable to conduct a formal process this year due
to time constraints.
2007-2008 MEMBERSHIP MEETING
DATES: The Board reviewed the membership meeting dates also to be used for focus
groups sessions for Strategic planning. Board members recommended referencing
Infolink’s and NJLA calendars for any coinciding meetings that will require a
modification of our meeting dates.
OTHER:
Eileen noted that she sent a letter to John Killian,
President of Verizon Business about the poor customer service on billing
issues, inability to order circuit upgrades and non-receipt of the 3845 Router
through the Access New Jersey program. She also noted the desire to be assigned
a specific customer service representative to assist us with our
telecommunication needs.
COMMUNICATIONS: The Communications included: a copy of an article on NorthJersey.com
titled, “Library’s fate may be left to the voter.”
ADJOURNMENT:
The meeting adjourned at 11:55am. The next meeting is scheduled for August 16, 2007 at 10:00am at the LMxAC Office.
Respectfully Submitted,
Margery Cyr, Recording Secretary