The meeting was called to order at by President
APPROVAL OF AGENDA: (Document#07-08)
IreneGoldberg moved to approve the agenda
of the February 15, 2007
LMxAC Executive Board Meeting. BobBelvin seconded the motion. All
members were in favor. The motion carried.
MINUTES OF THE PREVIOUS MEETING:
BobBelvin moved to approve the
minutes of the January 18,
2007 LMxAC Executive Board meeting (Document #07-09). Mary Faith
Chmiel seconded the motion. All members were in favor. The motion carried.
LewisOstar presented the detailed
Financial Statements for January
noted that the revenue and expenditure percentages were routine for this time
of the fiscal year. Eileen noted certain
expenditures had not originally been budgeted for and we had to dip into the
Development Fund account to cover those expenses. She mentioned that the first
payment for the Enhanced Data is anticipated for March and there may be a need
to fall back on the Cash Management and Development fund accounts. The report
was reviewed and filed for audit.
FINANCIAL POSITION STATEMENT
Balance as of 1/31/07:
Cash Management $
Cash Assets Total:$1,245,746.31
Accounts Payable 2/15/07$34,674.84
APPROVAL OF BILL LIST: (Document #07-11) Eileen highlighted some invoices on the bill list. The
checks to Bound Brook and Cranbury Libraries were for their portion of the
2005/2006 E-rate refund. IreneGoldberg moved to approve the BillList
for February 15, 2007.
BobBelvin seconded the motion. All members
were in favor. The motion carried.
EXECUTIVE DIRECTOR'S REPORT:(Document
EileenM.Palmer presented her report to the
Executive Board and discussed several issues including: E-rate; Unicorn
Downtime; SAM upgrade; Dunellen; Federated Searching; Sirsi meeting; BWI
discount; Activity Report and Meetings.
Eileen noted that the E-rate
application has been filed. She had worked with Verizon to get all circuits on
the same 36 month contract date except for the Plainfield Public Library. Eileen reported on the downtime recently experienced
due to hard disk failures on the Sun server. Sun swapped out the bad hard drive for a good
one. In testing it was determined that similar errors were occurring on other disks.
We asked Sirsi and Sun to help us understand what may have caused these
multiple failures.Reasons cited were
that disks manufactured at the same time may fail at the same time, as well as
noting that LMxAC had not yet installed maintenance patches that Sun recommended.LMxAC has instituted new ongoing Sun
maintenance procedures and will closely monitor the situation. Eileen
will investigate a different maintenance plan with Sun. In the current Silver
Support agreement, the time frame caused delays in getting the system up in a
timely manner. Eileen mentioned that
the MikeBagileo is proceeding with the SAM upgrade
and that BWI will be offering a discount on playaways to all LMxAC members. Eileen noted that the activity detail in her monthly
report has expanded with additional information. Eileen
spoke about the federated search product and recommended a proposal for Central
Search from Serials Solutions. The federated search product is a high priority
and a critical issue for the CountyCollege and some
libraries. Due to the contractual agreement between Sirsi and MiddlesexCounty,
the first year of Central Search is free. Eileen explained that libraries can
elect to add on their own databases at a cost of $1,408 for 1-5 additional
databases, $2,816 for 6-10 databases; $4,224 for 11-15databases and $5,632 for
16-20 databases. The ongoing cost for this product is approximately $22,000
depending on the number of databases added. The
Board felt that given that Sirsi has changed the product promised to us, we
should conduct an evaluation of the marketplace to be sure that this is an
appropriate solution.The Board agreed
to ask the Reference Committee, and other interested members to identify
specific vendors, coordinate product demos and make a recommendation.
REPORT OF THE FINANCE
Eileen had prepared and presented different assessment
models to the Committee. The scenarios were based on assessment models in use
by other consortia. Each model created changes
that had caused large increases for some member libraries. The committee agreed
to continue to work with our basic assessment model while making changes that
address cataloging costs and PAC charges.The committee will be meeting again in March.
REPORT OF THE PERSONNEL
COMMITTEE: The committee reviewed a draft of the updated Personnel Manual. The
draft needs review by an attorney and we are awaiting a recommendation from EvelynHartmann.
New personnel policies will be presented to the Board for action including an On-call
policy with details of expectations from LMxAC staff members. Eileen is researching information to clarify employee
designation with regard to overtime payment and comp time.
REPORT OF THE NOMINATING
COMMITTEE: BobBelvin reported that he received
several responses for the vacancy position on the Executive Board.
The Committee nominated JosephDaRold,
Director of the Plainfield Public Library to fill in the Member at Large
position. As a motion from a Standing Committee, the nomination was approved
and will be presented to the General membership at the next General Membership
meeting in April.
Eileen mentioned that she communicated with CindyYasher,
Director of the Jamesburg Public Library about the Library’s membership. There had
been some confusion with the ILSA agreement from the Jamesburg Borough. Eileen contacted EvelynHartmann,
LMxAC attorney for assistance to resolve the issue with the Jamesburg Borough.
COMMUNICATIONS: There were no communication documents.
The meeting adjourned at . The next meeting is scheduled for March 22, 2007 at at the LMxAC Office.