Document #07-02

 

 

 

LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM

EXECUTIVE BOARD MEETING

Monroe Township Library

December 15, 2006

MINUTES

 

 

 

BOARD MEMBERS PRESENT:

Mary Faith Chmiel – Spotswood

Margery Cyr – Old Bridge

Irene Goldberg - Monroe

Joe Lyons - Sayreville

Lewis Ostar - Middlesex College Library

Anne Roman – Piscataway

 

BOARD MEMBERS ABSENT:

Robert Belvin - New Brunswick

 

LMxAC STAFF PRESENT:

Eileen M. Palmer

 

The meeting was called to order at 12:30pm by President Anne Roman.

 

APPROVAL OF AGENDA: (Document#06-80)

Eileen M. Palmer added the request from Middlesex Public Library for an additional log-in to the agenda under New Business. The Board approved the agenda. All members were in favor. The motion carried.

 

MINUTES OF THE PREVIOUS MEETING:

Joe Lyons moved to approve the minutes of the November 30, 2006 LMxAC Executive Board meeting. (Document #06-81). Lewis Ostar seconded the motion. All members were in favor.  The motion carried.

 

TREASURER'S REPORT:

Eileen M. Palmer presented the detailed Financial Statements for November 30, 2006. (Document #06-82). She expressed concern that, due to unbudgeted expenditures (such as costs associated with switching to the state’s Internet service), we may need to go to the capital fund later in the fiscal year. The report was reviewed and filed for audit.

 

FINANCIAL POSITION STATEMENT

Balance as of 11/30/06:

Accounts Receivable                                                                   $   101,607.67

Checking                                                                                     $   120,421.51

Cash Management                                                                       $   607,008.33

Development Fund                                                                      $   311,823.47

Cash Assets Total:                                                                       $1,140,860.98

Liabilities:

Accounts Payable 12/15/06                                                         $    18,004.63

 

 

APPROVAL OF BILL LIST: (Document #06-83) Irene Goldberg moved to approve the Bill List for December 15, 2006.  Joe Lyons seconded the motion. All members were in favor.  The motion carried.

 

EXECUTIVE DIRECTOR'S REPORT: (Document #06-84)

Eileen M. Palmer presented her report to the Executive Board and discussed several issues including: a report on MURAL bookmark; report on the Audit; report on

E-rate; report on ListenNJ; report on Job Descriptions; report on Software Upgrades and Enhancements; Activity Report; and Meetings. In addition to the items in her written report, Eileen informed the Board that she is meeting with the bank and insurance agent to introduce herself and to review our needs.  She feels there may be some changes made in our insurance protections. We have a greater investment in software and a lesser investment in hardware. She will also look at data liability issues.

 

At the General Membership meeting, it was clear that the majority of member libraries are interested in using a federated search product.  Due to the recent contractual issues regarding the Central Search product Eileen will continue to research options and discuss with SIRSI.

 

OLD BUSINESS:

TECHNOLOGY PLAN: (Document#06-85). There were minor edits made to the Technology plan from the NJ State Library. Joe Lyons moved to approve the Technology Plan 2007 – 2010. Lewis Ostar seconded the motion. All members were in favor. The motion carried. It will be submitted to the State Library.

 

The Board had an E-rate discussion. Eileen will continue to monitor our filings.

 

NEW BUSINESS:

ADDITIONAL LOG IN FOR EDISON AND MIDDLESEX PUBLIC LIBRARIES: (Document#06-86) There was discussion about whether the Board needs to approve log-in requests. Irene Goldberg moved to accept the amendment made by Lewis Ostar to dispense with the requirement to bring such requests to the Board as long as additional log-ins do not impact on our (LMxAC) or other members’ financial obligations to our vendors. Joe Lyons seconded the motion. All members were in favor. The motion carried.

Since the requests for additional log-ins were submitted, the Board approved the log-in requests from Edison and Middlesex Public Libraries.

 

OTHER:

COMMUNICATIONS:

 

ADJOURNMENT:

The meeting adjourned at 1:30pm. The next meeting is scheduled for January18, 2007 at 10:00am at the LMxAC Office.

 

Respectfully Submitted,

 

Irene Goldberg,(for the Recording Secretary)