Document #06-59

 

LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM

EXECUTIVE BOARD MEETING

LMxAC OFFICE

August 17, 2006

MINUTES

 

BOARD MEMBERS PRESENT:

Robert Belvin - New Brunswick

Mary Faith Chmiel – Spotswood

Margery Cyr – Old Bridge

Irene Goldberg - Monroe

Joe Lyons - Sayreville

Lewis Ostar - Middlesex College Library

Anne Roman – Piscataway

 

LMxAC STAFF PRESENT:

Ann Macdonald

Elisa Bash

 

Guest:

Eileen Palmer, New LMxAC Executive Director

 

The meeting was called to order at 10:10am by Vice President Mary Faith Chmiel.

 

APPROVAL OF AGENDA:

Irene Goldberg moved to approve the agenda (Document #06-53). Margie Cyr seconded the motion. All members were in favor. The motion carried.

 

MINUTES OF THE PREVIOUS MEETING:

Joe Lyons moved to approve the minutes (Document #06-54).Irene Goldberg seconded the motion. All members were in favor.  The motion carried.

 

TREASURER'S REPORT:

Lewis Ostar presented the detailed Financial Statements for July 31, 2006. (Document #06-55). Lewis reported that everything was in order. The report was reviewed and filed for audit.

 

FINANCIAL POSITION STATEMENT

Balance as of 7/31/06:

Accounts Receivable                                                                   $    266,025.98

Checking                                                                                     $      71,829.86

Cash Management                                                                       $    547,476.75

Development Fund                                                                      $    311,637.88

Cash Assets Total:                                                                       $ 1,196,970.47

Liabilities:

Accounts Payable 8/17/06                                                           $      51,263.71

 

APPROVAL OF BILL LIST: (Document #06-56)

Irene Goldberg moved to approve the Bill List for August 17, 2006.  Margie Cyr seconded the motion. All members were in favor.  The motion carried.

INTERIM DIRECTOR'S REPORT: (Document #06-57)

Ann Macdonald presented her report to the Executive Board and discussed several issues including: a report on the Dunellen Membership; Internet Service Change; Carteret Library; Reports; Database Maintenance; and Personnel. Ann spoke about the delay in receiving router equipment from Verizon for the installation to the State Hub as well as Dunellen Library. Ann made a suggestion to the Board that a spare router that LMxAC has in stock be configured and installed by our technicians at Dunellen. This will allow Dunellen to begin the process of implementing Sirsi at the library. The Board members agreed that the spare router could be used at Dunellen.

 

OLD BUSINESS:

INTERNET SERVICE CHANGE: Ann had discussed in her Interim Director’s report about the delay in receiving of the router from Verizon for the connectivity with the State HUB. Ann reported that LMxAC Libraries are the last group to be connected to the State HUB.

 

ILSA- Bob Belvin reported that Evelyn Hartmann, the LMxAC Attorney has received approval on the final revisions made on the ILSA agreements from Eric Aronowitz, the First Deputy County Counsel. Bob mentioned that all non - Middlesex County libraries would also need to forward these agreements to their local library boards. He reported that the timeline on getting these agreements signed would be the end of the year.

 

NEW BUSINESS:

RECIPROCAL BORROWING WITH MERCER COUNTY – The Board discussed issues raised by some members regarding rules for issuing cards based on reciprocal agreements.  There is concern that we are not being consistent and that these inconsistencies may lead to some libraries inadvertently extending borrowing privileges in violation of local policies.  Eileen Palmer asked for time to look into this issue and report back to the Board.  Margie Cyr moved to table this discussion for a later date. Bob Belvin seconded the motion. All members were in favor. The motion carried.

 

CARTERET- Eileen Palmer and Ann Macdonald will be attending the Board meeting of the Carteret Library on September 13, 2006 at 6:30pm to discuss membership in the Consortium.

 

LMxAC 20TH ANNIVERSARY CELEBRATION- Anne Roman announced the planning of a reception to celebrate the LMxAC 20th Anniversary and welcoming of our new Executive Director, Eileen Palmer. She stated that it will be held on September 19 at the Middlesex County College- College Center in the Corral Dining Room from 4-7pm. There will be parking provided near the college center.

 

FINANCE COMMITTEE: The Board discussed planning a meeting of the Finance Committee to work on the Budget and Assessment for Fiscal year 2007/2008. The new Finance Committee members are Lewis Ostar, Bob Belvin, Anne Roman, and Eileen Palmer. The committee scheduled two meeting dates of September 13 and September 20.

 

OTHER:

Playaways – Ann discussed an email sent from Jinny Baeckler, Director of Plainsboro Public Library regarding the need to create records for a new media type for Playaways. Jinny has expressed her unhappiness with the policy of no brief records because it affects the library’s goal in providing this media type in an efficient manner to the patrons. Ann Macdonald noted that she has created a new item type and new item category for Playaways.

 

COMMUNICATIONS: Communications included monthly reports from Application/Member Services Specialist; and Database Specialist; and a letter from South River Library concerning ListenNJ.

 

ADJOURNMENT:

Bob Belvin moved to adjourn the meeting. Mary Faith Chmiel seconded the motion. All members were in favor. The motion carried. The meeting adjourned at 11:45am. The next meeting is scheduled for Thursday, September 21, 2006, at 10:00am at the LMxAC office.

 

Respectfully Submitted,

 

 

 

Margie Cyr

Recording Secretary