Document #06-54

LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM

EXECUTIVE BOARD MEETING

LMxAC OFFICE

July 20, 2006

MINUTES

BOARD MEMBERS PRESENT:

Robert Belvin - New Brunswick

Mary Faith Chmiel – Spotswood

Irene Goldberg - Monroe

Joe Lyons - Sayreville

Lewis Ostar - Middlesex College Library

Anne Roman – Piscataway

BOARD MEMBERS ABSENT:

Margery Cyr – Old Bridge

LMxAC STAFF PRESENT:

Ann Macdonald

Elisa Bash

The meeting was called to order at 2:10pm by Vice President Mary Faith Chmiel.

APPROVAL OF AGENDA:

Irene Goldberg moved to approve the agenda (Document #06-48). Joe Lyons seconded the motion. All members were in favor. The motion carried.

MINUTES OF THE PREVIOUS MEETING:

Irene Goldberg moved to approve the minutes (Document #06-49).Lewis Ostar seconded the motion. All members were in favor. The motion carried.

TREASURER'S REPORT:

Lewis Ostar presented the detailed Financial Statements for June 30, 2006. (Document #06-50). Lewis reported that there were no problems. The report was reviewed and filed for audit.

FINANCIAL POSITION STATEMENT

Balance as of 6/30/06:

Accounts Receivable $ 47,233.12

Checking $ 62,108.63

Cash Management $ 619,977.54

Development Fund $ 320,279.98

Cash Assets Total: $ 1,049,599.27

Liabilities:

Accounts Payable 7/20/06 $ 93,830.68

APPROVAL OF BILL LIST: (Document #06-51)

Irene Goldberg moved to approve the Bill List for July 20, 2006. Mary Faith Chmiel seconded the motion. All members were in favor. The motion carried.

INTERIM DIRECTOR'S REPORT: (Document #06-52)

Ann Macdonald presented her report to the Executive Board and discussed several issues including: a report on the Reports/Open Borrowing meeting; Dunellen Membership; Internet Service Change; Jamesburg Library; CPU replacement and Reports.

OLD BUSINESS:

INTERNET SERVICE CHANGE Ann reported that the Internet service change installation has been stalled because we are waiting the arrival of a Verizon Engineer to deliver and configure a Cisco Router. Ann spoke with Rob Zangara about the final HUB payment. He informed her that she would need to prepare a final HUB report to receive these funds. The Board suggested to Ann to include copies of the minutes of the General Membership meetings that Rob Zangara attended and spoke to the membership.

PALINET INVOICE: Ann spoke with a representative of Palinet regarding the reduction of our annual OCLC invoice amount. She was informed for any reductions on the yearly costs; we would need to show that the OCLC usage had decreased by 25%. Ann compared usage of a six month period in 2005 and 2006. It had not decreased by 25%. Ann informed the Board that we would need to pay the invoice as billed by Palinet.

DUNELLEN: Ann stated that a T1 Circuit has been installed at the library but we still await the arrival of a Router to be delivered.

NEW BUSINESS:

LISTENNJ – YEAR 2

Ann Macdonald distributed a report to Board members that she received at the morning meeting with Infolink about ListenNJ.com. The report lists the number of checkouts by all participating libraries. Cheryl O’Connor had informed Ann that it would cost the Consortium $10,000 fee for Year 2 of the ListenNJ project. The Board discussed the cost and payment method of this annual fee. Bob Belvin moved to approve the payment of $10,000 and transfer the funds from the Development Fund to cover the cost of Year 2 ListenNJ project. Lewis Ostar seconded the motion. All members were in favor. The motion carried.

COMMUNICATIONS: Communications included monthly report from Application/Member Services Specialist; and Database Specialist; List of Executive Board Officer and Director 2006/07; List of Executive Board Address/Phone list 2006/2007; and Thank you letter from Ellen Parravano on the donation made to her father’s scholarship fund in honor of her retirement.

ADJOURNMENT:

Bob Belvin moved to adjourn the meeting. Lewis Ostar seconded the motion. All were in favor. The motion carried. The meeting adjourned at 2:40pm. The next meeting is scheduled for Thursday, August 17, 2006, at 10:00am at the LMxAC office.

Respectfully Submitted,

Bob Belvin

Corresponding Secretary